Meetings at the office become something that employees dread. They may have to endure spending long hours in a room that’s drab and blah, with uncomfortable seating, and even worse.
Have you noticed company meetings have become tiresome and non-productive? Then maybe it’s time to consider having an offsite meeting instead. There are many benefits to having the meeting away from your office.
In this article, we’ll take a look at several benefits that come with an offsite meeting. You may be surprised!
1). Increase in Focus & Productivity
Is it any wonder that an offsite meeting can provide an increase in focus and productivity? Remember your regular meetings at the office. Are meetings constantly interrupted by phone calls or employees who need something? Is the space crowded and uninspiring? These are only a few of the reasons employees in a meeting lack focus. Without focus, there’s no way the meeting can be productive.
With an offsite meeting venue, distractions and interruptions will be at a minimum. This way, attendees will be more focused and engaged, which will ensure the accomplishment of meeting goals.
2). Tech Boost
Another great benefit of having a meeting offsite is access to the latest tech. While your onsite conference room may have adequate technology, an offsite meeting room will provide access to the most up-to-date technology.
You’ll have a chance to use the best technology available without paying a fortune for it. That’s because the technology comes included with the meeting room fee. Plus, presentations are more interesting, which encourages engagement and an increase in productivity. What could be better than getting your message across in an extremely efficient manner with the latest tech?
3). Face-to-Face Communication
While you can definitely achieve face-to-face communication in your onsite meeting room, an offsite meeting room enhances communication. Rather than using tech to connect and communicate, sitting in the same room together improves communication.
A beautiful offsite meeting room provides an excellent space to meet together. The environment is specially designed to foster communication and productivity. On the other hand, a traditional meeting room may be drab and boring. Nothing kills communication more than a setting where everyone wants to get away as soon as possible.
4). Increases Morale
Another reason offsite meetings are more effective is just that they offer a change of scenery. Leaving the regular office for a new meeting venue creates a sense of expectation and a little excitement.
Not only that, but an offsite meeting helps a team feel better about their work. It’s also a great way to foster creativity. There’s nothing stale when meeting in a new place! This change of scenery breaks up routine, too.
What better way to increase a group’s morale than by having your next meeting offsite?
5). An Increase in Motivation
It’s a fact that offsite meetings also provide an increase in motivation. When the meeting is held in a new venue, what could be better? Everyone gives the meeting more importance.
Not only does the offsite meeting shake things up a bit, but it can also reenergise employees. This is because they’ve been invited to a special event where they can contribute to important matters. Everyone leaves work behind for this essential, offsite meeting. This encourages engagement and an increase in motivation.
6). Team Building & Camaraderie
Offsite meetings also offer great opportunities to create camaraderie. Nothing is better than including some team-building exercises as part of the offsite meeting.
Your team may see each one another in a different way, as they learn about one another’s abilities not seen in the office. Each person values the others in the meeting, as well as the skills of others. Plus, these activities can be a lot of fun.
What’s more, this is another way to take advantage of being in a new offsite meeting space. Everyone is away from their normal work environment. This makes each team member more vulnerable while creating the need to work together. It’s a win-win with an offsite meeting room.
Tips for Hosting an Offsite Meeting
Here are some considerations for planning and hosting an offsite meeting.
Identify the Objectives
This is essential for the success of your offsite meeting. Why are you planning this meeting? What do you hope to accomplish? What message are you trying to convey?
The answers to these questions will guide you to the right type of offsite meeting room, as well as determine the goals of the meeting.
Visit Each Site
Before choosing an offsite meeting venue, be sure to visit each site on your list. This is the best way to get a feel for each facility’s environment and atmosphere. What’s more, you can determine if specific sites have the technology needed for the meeting, as well as a proper space and accommodations for the number of attendees.
Look to see if the meeting rooms can be arranged as you need, too. Another important consideration is to look for meeting rooms with climate control. When you’re in control of the climate in the room, everyone will be more comfortable.
Be sure to see if the sites offer refreshments and catering services if this is a service you’d like to have at the meeting.
Location & Parking
The offsite meeting should also be held in a centralised location, which is easy for most everyone to reach. This means sites near motorways, public transportation, and more are the best choices.
And don’t forget to check the availability of parking in the area. The best choice is an offsite meeting facility that provides free parking for everyone.
Stay on Budget
In the end, always stick to the budget you’ve determined for the meeting. The best choice is an offsite meeting facility that offers most of the things you need for a successful, comfortable meeting.
What’s more, don’t hesitate to ask questions about what’s included in the price, as well as what’s not included. This is a great way to look for hidden costs. Avoid facilities that aren’t upfront about their prices.
Summing It Up
An offsite meeting room offers many benefits over a meeting at your regular office. It’s a great way to get everyone excited and focused, as well as increase their overall productivity. Be sure to look for a meeting room facility that offers everything you need at a price you can afford.